PO Output Configuration When the Supplier Output Method is Missing

The Purchase Request (PR) and Purchase Order (PO) configuration options for PO Output enable Admins to configure the process and controls for cases when the PO Output method is missing from the Supplier master record.  We know that for some companies missing PO Output is an error, but in other cases that triggers an internal process to output the order, or it could be a PO in place for invoice matching.  To configure how you want to control for the case when the PO Output method is missing, we delivered the following configuration options.

 

  • Purchase Request
    • Allow PR Submission without Supplier Output Method
      • Allow creation of auto-generated POs in the PENDING OUTPUT state  (Note, this is only an option when “Allow PR Submission without Supplier Output Method” is turned ON)
        • Off: will create POs in the status “Pending Output”
        • On: will automatically create POs in the “Ordered” status
    • Allow PR Submissions to Ad-Hoc email address when Supplier Output Method is not given (Note, this is only an option when “Allow PR Submission without Supplier Output Method” is turned ON)
      • Allow Requesters to transmit POs that are in PENDING OUTPUT (Note, this is only an option when “Allow PR Submissions to Ad-Hoc email address when Supplier Output Method is not given” is turned ON)
        • Without an email address the system will
          • Off:  create POs in “Pending Output” status
          • On:  create POs in “Ordered” status
  • Purchase Order
    • Allow PO Submissions without Supplier Output Method
    • Allow PO Submissions to Ad-hoc email address

 

See the configuration settings and the resulting processes in the attached guide.  

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